Creating an online timeline keeps it fluid and fresh and, unlike a static spreadsheet, can help you quickly share tasks and upcoming milestones with all project stakeholders.
You can create customizable views, make changes in real-time for instant version control, use easy drag-and-drop functionality and take advantage of on-board tools like reporting capabilities.
The good news is if you already house many of your project plans in spreadsheets like Excel, many software programs make it easy to import that Excel data to quickly create your Gantt chart.
Moreover, it can keep everything in scope, open up lines of communication and make the most of the resources at hand. All these things are critical to staying flexible and efficient to successfully meet your strategic objectives. Business Insights and Ideas does not constitute professional tax or financial advice.
Task Technique Add tasks to the end of a chart. Select the thick, outer border on the Gantt chart to display its selection handles. Drag the center selection handle at the bottom of the frame to fill the space with new task rows. Right-click the task name that will follow the new task, and then choose New Task.
Or drag the Row shape from the Gantt a Chart Shapes stencil into approximate position. Drag a task row to the desired position.
It's easiest to drag by the ID, but you can drag the task name or other column. Double-click in a Task Name shape. This feature, new in this version, places the insertion point inside the text box so you can type. When you need to show that a task involves several related steps, you can insert a subtask.
Visio indents subtasks to show that they are subordinate to a main task and then displays the parent task in bold and adds summary bars to the parent task bar, as Figure shows. To add and edit a subtask, follow the steps described in Table for adding and editing tasks, then select the subtask, and click Indent on the Gantt Chart toolbar. Subtasks are indented below a parent task, which appears in bold.
Its summary bar displays black triangles on each end. Tip You can convert milestones into tasks and vice versa. You can either type a new duration or drag a green handle on the shape to change its duration. Use a duration of 0 to indicate a milestone.
You can display the value of any column as a label on the task bar shapes. For example, you can display the task duration, as Figure shows. Visio displays labels on all the task bar shapes on the drawing page. You can't selectively add labels to tasks.
You can add labels to task bar shapes to display project information, such as duration. Linked tasks are the heart of a Gantt chart. As you adjust dates for a linked task, all subsequent tasks change to reflect the new information.
Linked tasks appear connected in the chart with a blue link line, as Figure shows. You can link tasks in a number of ways—by using the Gantt Chart menu, the shapes' shortcut menus, the Gantt Chart toolbar, or by modifying task bar and milestone shapes directly. The shapes include yellow control handles that you can drag to link to another task bar or milestone shape. However, it's easier to use the Gantt Chart toolbar.
To link tasks, you can select the task bar shapes, task names, dates, or durations and then use the Link Tasks button on the Gantt Chart toolbar.
It's a little tricky to represent simultaneous tasks in a Gantt chart. Your best option is to link in the correct order using the Link Tasks button on the Gantt Chart toolbar. For example, if tasks 2 and 3 occur simultaneously, link tasks like this: select task 1 and 2, and then click Link Tasks. Select tasks 1 and 3, and then click Link Tasks. Now repeat, linking tasks 2 and 4, and then tasks 3 and 4. You usually end up with overlapping connectors like this:.
Do all the parent tasks have the same problem? Best Regards, Sukie. How satisfied are you with this reply? Thanks for your feedback, it helps us improve the site.
Hi Varun, May I know if you have seen my reply? This site in other languages x. Steve was very competitively priced and very accommodating. Home About Prices Contact. Visio Gantt charts. Leave a Reply Click here to cancel reply.
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